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Running Microsoft Office 97, Updated Edition Running Microsoft Office 97, Updated Edition

By Michael Halvorson & Michael Young

Published by Microsoft Press
Pages: 1209, plus a companion CD
ISBN: 1-57231-889-9

Running Microsoft Office 97, Updated Edition is a book and CD combination that provides comprehensive coverage of Microsoft Office 97. It was published in April, 1998, and is an updated version of Running Microsoft Office 97.

It's no easy task to cover a software product as huge as Microsoft Office 97 in a single book. The toughest part is deciding what to include and what to leave out, and how to organize all the information. Michael Halvorson and I gave the task our best effort. We've both used and written about Office for many years. We took to heart the many e-mail messages from readers of the previous editions of this book. And we received a great deal of assistance from talented people at Microsoft Press who really know this product. As a result, we were able to create a book that we're both proud of. Much of the credit for this book is due to Microsoft Press, who lavishes a great deal of editorial and graphic talent on their Running books.

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What's New in the Updated Edition

This new edition includes everything contained in the original edition of Running Microsoft Office 97, plus the following:

  1. A new part providing extended coverage of both Outlook 97 and the newly released Outlook 98:
    • Chapter 41: An Overview of Outlook
    • Chapter 42: Using Outlook 97
    • Chapter 43: Managing Information with Outlook 97
    • Chapter 44: Using Outlook 98
    • Chapter 45: Managing Information with Outlook 98
  2. An appendix, "Installing the Microsoft Office Service Release 1 Patch," explaining how to obtain, install, and work with Microsoft's Service Release 1 patch, which provides error fixes and enhancements for the Office 97 applications.
  3. New content on the companion CD, which now includes:
    • An electronic version of the entire book (in HTML format)
    • An electronic version of Running Microsoft Word 97, published by Microsoft Press
    • Microsoft Knowledge Base articles on Office 97 and Outlook 98
    • A copy of Outlook 98 that you can install on your computer
    • Internet Explorer 4.01
    • Microsoft Network (MSN) 2.51
    Note: See Errors for information on some elements that are missing from the CD and how to obtain them.

Contents

Introduction

Part I: Getting Started with Microsoft Office

Chapter 1: A Quick Tour of Microsoft Office

Chapter 2: Learning the Basics: Windows, Toolbars, and Printing

Chapter 3: Managing Documents: From Your Hard Disk to the Internet

Part II: Microsoft Word

Chapter 4: Getting Started with Word

Chapter 5: Entering and Editing Text in a Word Document

Chapter 6: Formatting a Word Document

Chapter 7: Customizing Styles and Templates

Chapter 8: Arranging Text in Columns and Lists

Chapter 9: Using Word's Proofing Tools

Chapter 10: Designing Pages

Chapter 11: Working with Word in Workgroups

Chapter 12: Writing Long Documents

Chapter 13: Using Word to Automate Mailing

Chapter 14: Automating and Customizing Word

Part III: Microsoft Excel

Chapter 15: Building a Worksheet

Chapter 16: Formatting a Worksheet

Chapter 17: Organizing Information with Worksheets

Chapter 18: Customizing Excel to Work the Way You Do

Chapter 19: Crunching Numbers with Formulas and Functions

Chapter 20: Creating Worksheet Charts

Chapter 21: Managing Information in Lists

Chapter 22: Analyzing Business Data

Chapter 23: Increasing Productivity with Macros

Part IV: Microsoft PowerPoint

Chapter 24: Getting Started with PowerPoint

Chapter 25: Entering and Editing Text

Chapter 26: Formatting Text

Chapter 27: Inserting Graphics and Drawings

Chapter 28: Adding Special Effects and Internet Links

Chapter 29: Perfecting Your Presentation

Chapter 30: Setting Up and Rehearsing the Slide Show

Chapter 31: Running the Slide Show

Part V: Microsoft Access

Chapter 32: Databasics

Chapter 33: Creating Tables and Relationships

Chapter 34: Entering and Viewing Data with Datasheets

Chapter 35: Entering and Viewing Data with Forms

Chapter 36: Getting Answers with Queries

Chapter 37: Generating Reports with Wizards

Chapter 38: Formatting Forms and Reports

Part VI: Integrating Microsoft Office Applications

Chapter 39: Sharing Data Among Office Applications

Chapter 40: Using the Office Binder Program

Chapter 41: An Overview of Outlook

Chapter 42: Using Outlook 97

Chapter 43: Managing Information with Outlook 97

Chapter 44: Using Outlook 98

Chapter 45: Managing Information with Outlook 98

Companion CD


Errors

Note that some or all of these errors might have been corrected in more recent printings of the book.

page xxxv: the section "Installing the Microsoft Service Release 1 Patch to Office 97"

The placement of this section under the heading "Using the Companion CD-ROM" seems to imply that the patch is included on the CD. It isn't. For complete instructions on downloading the appropriate version of the patch (recommended!), see the Appendix (starting on page 1175).

page xxxvi: the section "About the Electronic Books", step 4.

The path for the e-book setup program is printed incorrectly. To install the Running Microsoft Office 97 Updated Edition e-book, type the path d:\ebook\runoff97\setup. To install the Running Microsoft Word 97 e-book, type the path d:\ebook\runwrd97\setup. (In both paths, d represents the drive letter of your CD-ROM drive.)

page xxxvii: the section "Accessing the Book's Sample Files"

The sample files and the d:\samples\setup.exe program were unintentionally left off the CD. The sample files are a collection of Office documents that were used to create examples in the book (such as Speech.doc, used for Figure 11-1). Although these files are a relatively minor feature, you might want to use them to practice Office techniques. You can download them in a zipped file (Samples.zip) from this Web site by clicking the link below. You can then simply unzip this file and open the individual documents directly in the appropriate Office applications (you don't need a setup program).

Download Sample Files (Samples.zip, 259KB)

page 561, Table 19-1

The fourth row should list "Division" rather than "Subtraction."

companion CD installation:

Problem: "When I attempt to install the companion CD eBook, it requires me to install IE 4.01 instead of letting me use my later version of IE. Is there a way that I can install the eBook without downgrading to IE 4.01?"

Solution: The following solution is provided by Microsoft Press Technical Support:

"This is a known issue and we apologize for any inconvenience it may have caused. You will be able to read the eBook on the CD by following either of the two options given below. In both cases, Internet Explorer 4.01 is not installed on your machine:

Option 1

When you launch Setup.exe, you will be prompted to install Internet Explorer 4.01. Click the Yes button. Setup will continue normally. Prior to the installation finishing, a shortcut for the eBook will be created on your computer's desktop. Once you see this shortcut, cancel the installation of Internet Explorer 4.01. You will be able to launch the eBook using the shortcut. Your copy of Internet Explorer 5.5 will have been preserved.

In some situations, depending on your version of Windows, the installation will cancel on its own before completing the installation of Internet Explorer 4.01, but after the shortcut is created.

Option 2

As an alternative, you can manually create the shortcut to the eBook without running Setup.exe. Please follow the steps below:

  1. Open My Computer or Windows Explorer.
  2. Browse to your CD-ROM drive.
  3. Select the Ebooks folder.
  4. Select the RUNOFF97 folder, in which you will see a file named RunOffUp.chm.
  5. Right mouse click on RunOffUp.chm and select Create Shortcut.
  6. When prompted to create the shortcut on your desktop, chose Yes.
  7. With the CD placed in the drive, you can launch the eBook from the shortcut."

searching the eBook:

Problem: After you install the electronic version of the book (the eBook), you may find that the Search page is not functioning.

Solution: The following solution is provided by Microsoft Press Technical Support:

-SYMPTOMS After installing a Microsoft Press electronic book, you may find that the search function will not work. Entering a keyword in the search field may result in an error message saying "No Topics Found."

-CAUSE The electronic book search may not work correctly if you are searching directly from removable media, such as a CD-ROM.

-RESOLUTION Download and install the latest version of Microsoft HTML Help. This is the engine used to display content in the electronic books. Version 1.21 and later corrects the search problem described above. To obtain the latest version, connect to MSDN at http://msdn.microsoft.com and search for "HTML Help."

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